ABA Intake Command Board v11 · LIVE DATA
See supply readiness (when + where) next to demand, so a human matches in 2 minutes. Client initials + city only.
As of 2026-07-09
🟢 Morning Huddle (daily) + L10 Scorecard (2026 W27) + GHL pipeline + ClickUp credentialing (live)
Live data (2026-07-09): 🟢 Morning Huddle (daily, updated 8:18am — this-week hours 603 delivered +112 pending, utilization 94%, cancellations, confirmed sessions; owner Osama), 🟢 L10 Scorecard (2026 Week 27 — RBT 549 delivered, cancellation 15.6%, ~37–38 active, delivery vs forecast 73.7%, auto-pulled), 🟢 GHL ABA-Therapy pipeline (stage counts, Active 38, Paused 0), 🟢 ClickUp BCBA credentialing (per-payer effective dates), 🟢 ClickUp RBT onboarding + home cities are LIVE. Clients shown by INITIALS + city only (HIPAA); staff by first name. Hours unknown → ~20 est (amber) — never invented. 🟡 Only TTFS 42d remains a snapshot (not on the scorecard, no live source yet) — labeled so it is not mistaken for a live number.
🎯Todaystandup + supply
📄Luisdocs & re-engage
📋Aimanauth & pipeline
🧩JasmineBCBA + RBT match
📅Maryschedule & utilization
📈Growthfunnel projection
North Star — Lead → First Session cycle (TTFS) Aiman's Rock 3 · the single number the whole board serves · lower is better
🟡 TTFS 42d is a snapshot — pending RethinkBH refresh (not today’s live number). GHL pipeline + ClickUp credentialing below are 🟢 live 2026-07-09.
🚧 Today's #1 Constraint one sentence · one owner · one action · set at the morning huddle
📆 This Week — Live 🟢 daily · Morning Huddle (updated 2026-07-09 8:18am · owner Osama) · running week-to-date — NOT last week’s closed economics below
Weekly Economics — last full week · L10 Scorecard · 2026 Week 27 🟢 live (auto-pulled 2026-07-09) · HOURS ONLY · the CLOSED prior week (549 billable +94 pending) · This-Week-Live above is the running week · progress toward the 660 CEO break-even target · dollars live on the CEO board
Hiring signals supply gaps that need a hire NOW given lead time · compact view
Today's numbers funded/idle/bottleneck · tap a card for the clients behind it
Supply arriving who can serve now · who's coming (has a date) · who's NOT-YET (no date / at cap) · click a chip for detail
Today's directives one next action per person · client initials only
THE ONE LIST — funded & ready, not billing nearest-ETA first · est hrs amber where auth-hrs not captured
▾ Scorecard detail (diagnostics) operational 5 of the Elite 8 · RAG dots · finance KPIs live on the CEO board · source: Daily Huddle + L10
Welcome/Docs — live from GHL 🟢 2 families in Stage-1 · not the current bottleneck (constraint has moved downstream to the 5 Ready clients)
Call today — personal outreach 🟢 real families · Day 3/7/14 cadence scaled to the 2 live families
Stalled families 🟢 real · initials + child tag (HIPAA) · missing doc + cadence status + next action
Missing-document breakdown which document are we most waiting on · over the 2 live families
🔁 Reauth Worklist 🟡 RethinkBH Auth Utilization (manual export 2026-07-09) · active auths expiring ≤45d · soonest first · schedule the authorized RBT hours before expiry
Live pipeline (GHL) 🟢 live 2026-07-09 · GHL ABA-Therapy Opportunities board · 81 open across 11 stages · counts only
81 open · 92 total (~11 lost/abandoned) · drives the Growth projection. Stage 8 (Ready for Service = 5) is today’s #1 constraint. The interactive stage view below is the 12 done-with-initial + illustrative reauth rows.
Demand-side pipeline (mapped clients) click a stage → per-client rows: initials · ETA band · est hours · resource
🚧 Top action — 5 Ready for Service the #1 constraint · AUTH-approved & funded, not yet billing · assign RBT + schedule to start hours
Hiring signals — where supply is missing Jasmine owns matching, so she sees the gaps first · detailed view
Client → BCBA · valid candidates 🟢 by real payer eligibility (INN + effective ≤ today) + open capacity · you pick & Confirm · never auto-assign
BCBA capacity readiness live-open vs coming vs full/over · Anabel is the primary lever · Magda over 12:1 (AHCA)
Client → RBT · valid candidates near-ready clients · in-city credentialed RBTs · Confirm, or Escalate a geo gap
RBT readiness credentialed · covered home cities (live from ClickUp) · 📍 = no city set (blocks matching)
Active & Paused clients 🟢 live 2026-07-09 · ~37–38 active driving delivered hours · 0 paused = clean, no reactivation backlog
Ready to schedule BCBA + RBT confirmed — Mary books the first session
RBT utilization billable ÷ payroll · clinic total 94% · 🔴 0% = paid, not billing (the leak)
Cancellation watch 🟢 0 live paused today — structure below is ready if a client pauses (reason + expected-reactivation + owner)
⚠ Editable ASSUMPTIONS (dated 2026-07-09). Conversion % and 20 hrs/client are planning estimates, not measured history — refine each with real cohort data as it lands. Green = expected new actives; the whole model is a directional forecast weighted over the 9 pre-active GHL stages (Active 38 + Paused 0 excluded).
Where new actives land expected conversions bucketed by ~time-to-active (30/60/90)
Weighted pipeline funnel 🟢 9 pre-active GHL stages · bar width ∝ count · → = expected actives at the stage conversion assumption
The ceiling: BCBA capacity growth is gated by BCBA credentialing (~60-90d lead)
Assumptions editable · refine with real history · dated 2026-07-09
📇 Data sources — the source of truth the board is only as trustworthy as its feed · ONE system of record + ONE owner per number · a stale feed = stale decisions
⚠ Manual pull today. Each feed has one owner + a refresh window. Past its window it shows 🔴 STALE — don't trust numbers from a stale feed. The Scorecard's "delivered vs authorized" is a derived view, not a source (both come from RethinkBH). Ban the bare word "hours": always Delivered or Authorized + the week. Governance model: ABA-Data-Source-of-Truth.md.
Team-safe board — hours, not dollars. Finance $ + RCM KPIs: CEO view.